Dear Parent/Carer

Thank you for making your initial deposits and interim payments to secure your child’s place on the PGL trip which will take place 2nd – 6th November 2020. Monday 2nd November is an Inset day so no other children will be in school but the PGL group will travel on this day.  We have received some parental requests to accompany the trip and will finalise these in the Spring Term.  If you are interested in volunteering then please let me know.

The PGL Little Canada site in the Isle of Wight is no longer offering the Discover More Course. We have therefore changed the venue for this trip to the PGL Osmington Bay site in Dorset. This is one of PGL’s flagship centres and there has been recent investment to make improvements to accommodation and activities. You can find out more about this site and experience a virtual tour by clicking here to go to their website.

The total cost for this trip can now be confirmed as £305 per child. This consists of two parts: a charge for the course, board and lodging and a voluntary contribution for travel and other expenses.  These charges cover the cost of one child and do not include a subsidy for children whose parents are unable to make a full contribution.  Under the 1996 Education Act, we are only allowed to charge the actual cost for each pupil.

Parents who wish their child to join the school journey are required to pay the cost of board and lodging at £247.00.  Parents are also asked to make a voluntary contribution of £58 for travel on the coach.  I would like to stress that unless parents are willing to make this contribution; the trip will not be financially viable and will almost certainly have to be cancelled.

Parents who are in receipt of Family Income Support or Income Related Job Seekers Allowance documentation, may apply for remission of board and lodging charges.  Under the terms of the 1996 Education Act, all parents are required to pay the cost of board and lodging unless in receipt of Family Income Support or Income Related Job Seekers Allowance.  As we have no additional funding to cover this cost and there are no grants available from the Local Authority, large numbers of applications for remission of these costs may make the visit financially unviable. Request for remission should be made in writing to Mrs Baldock (baldock@woodcoteprimary.croydon.sch.uk). Before a decision can be made as to whether the school can provide financial support, a current copy of the above documentation must be provided.

You can now start to pay the balance for your child’s residential trip to PGL in 2020.  You can pay the complete amount or pay in smaller instalments on Parent Pay. The total balance must be paid by the end of June 2020.  

 

Please find below PGL’s cancellation policy:

Deposits are not refundable and that our cancellation policy applies to all deposits paid, whenever received.

If you cancel a confirmed place:

  • More than 8 weeks before travel (before 07-Sep-20) we will retain any deposits paid
  • Between 56 and 29 days before travel (07-Sep-20 to 04-Oct-20) – we will retain 60% of the full course cost
  • Between 28 and 15 days before travel (05-Oct-20 to 18-Oct-20) – we will retain 80% of the full course cost
  • 14 days or less before travel (from 19-Oct-20) – we will retain 100% of the full course cost

Please note that cancellation fees are regarded as a financial charge by HMRC and are calculated as a percentage of the gross cost of the course including VAT. We cannot refund and you will not be able to reclaim VAT on any cancellation fees incurred.

Please note: we will need at least one week’s notice in order to cancel your child’s place and you will need to take this into consideration if you do cancel when calculating the refund due.

 

Please note, we expect high standards of behaviour in school and if children do not demonstrate consistently good behaviour we reserve the right to withdraw their place and they will not be able to attend the PGL trip. Attendance on the PGL trip is not a right.  For those children who do attend the PGL trip, the teachers or PGL staff have the right to withdraw children from activities if their behaviour is unsafe. If there is a serious misdemeanour you will be called and asked to come and collect your child.

 

During the week the children will share accommodation in 4-6 bed chalets with en-suite facilities. The children will spend some time in their chalets between activities as well as sleeping in them overnight. The children will also be organised into groups during the day to participate in activities. All activities are delivered by qualified PGL instructors and each group will be also be accompanied and supervised by a member of staff or parent helper.

The children will have an opportunity to express their preferences for rooms and groups. We do our very best to put children in groups and rooms with someone from their list of preferred friends. However, we are sent a room and group allocation and we do not have any control over these so it is not always possible to put everyone with their first choice. Safety is a priority and we will take the decision to not group children together if we believe this may compromise the safety of others.

The children will find out which group they are in when they arrive at school on the Monday of the trip. They will find out which chalet they will be in and who they will be sharing with when they arrive at PGL. We do not share this information. If we feel the allocations need to be amended during the week the staff accompanying the children will do this.

 

Included in this letter is a suggested kit list. The number of clothing items required by children across a week can differ so please use this as guidance.

During the week, the adults will take photographs and will do their best to keep you up to date via an online platform, for example Dojo. We will also collate the photos and you will have the opportunity to purchase a DVD at a cost of approximately £13.

We have also offered printed hoodies for children to purchase and take with them for the PGL week. The children are then able to wear these during PE or in the playground when they return. The cost of these is likely to be between £14 and £17 depending on size.

We will hold a parent meeting in October 2020 to share final details of the trip with you, however, if you have any queries then please do not hesitate to contact us.

Yours sincerely

Mrs Caroline Cox

Acting Deputy Head of School

PGL Recommended Kit List

It can be cold and wet in October/November, but activities will continue. It is best to come prepared. Below is a suggested kit list which will ensure that your child has enough clothing in case of bad weather.

Clothes to travel in:

Tracksuit/trousers

T-shirt

Hoodie

Trainers

Items to pack:

  • At least 3 x tracksuit bottoms/trousers/thick leggings (NOT jeans). Please send more if you know your child is likely to get dirty.
  • 4 x t shirts
  • 1 x long sleeved t-shirt
  • 1 or 2 x nightwear
  • 2 x warm sweat shirts (one microfleece is ideal as it can be worn under a waterproof)
  • 1 x waterproof coat (which is warm)
  • 1 x thin rain mac/waterproof which will go over sweatshirt (one which will dry out easily)
  • 1 x water proof trousers (optional but makes a huge difference for wet weather)
  • 1 x walking boots/shoes (waterproof highly recommended)
  • 1 x wellington boots
  • 1 x trainers (in addition to the ones to travel in)
  • 6 x under pants
  • 6 x socks (not trainer socks, they need to be above the ankle)
  • Plus 2 pairs of old socks which could be thrown away
  • 1 x disco outfit
  • Hat and gloves
  • 1 x wash kit (flannel, soap/shower gel, shampoo and conditioner, toothbrush, toothpaste, roll-on deodorant)
  • Other Toiletries (moisturiser, hair gel etc…)
  • Vaseline/Lip balm (very important as it can be cold and lots of children suffer from dry lips)
  • Hair brush and/or comb
  • 2 x Large Towel
  • 1 x Hand towel
  • Water bottle
  • Dirty laundry bag (Amazon sell plastic shopper/storage/laundry bags with zips which are ideal)
  • 3 empty carrier bags
  • Sleeping bag
  • Pillow in a pillow case
  • Note book and pen
  • Watch (inexpensive)
  • Small torch/night light (optional but useful!)

If it is looks like it is going to be wet, then the children will need a complete change of clothes for each day and a change of clothes to come home in after Friday morning activities.

Please do not send expensive items. We do our very best to help the children look after their belongings and to pack everything when they return but there are often lost items.

The children will need to pack their items in a suitcase, holdall or rucksack. They will need to take this between the coach and chalet themselves. The sleeping bag and pillow may be packed in a separate bag, but it must not be tied to the main case/bag. The children will also need a day rucksack/bag for the coach to carry their lunch and water bottle.

Date
25th November
Term
Autumn Term
Year Group
5