Woodcote Primary School

Breakfast Club is open from 7.30am until 9.00am and is based in the KS1 and KS2 halls. The price is £5.00 per child per session, and there are no sibling discounts. This price is inclusive of activities and food.

After School Club is open from 3.15pm until 6.00pm and is based in the KS1 and KS2 halls, and the KS1 playground.  The price is £10.50 per child per session, and there are no sibling discounts.  This price is inclusive of activities and snacks.

If a child is not collected before 6pm an additional fine of £5 per child is made and will be taken directly from your ParentPay Account. If a booking is not made for Breakfast or After School Club for your child and they attend, either through no booking made or due to late collection, you will be fined an additional £10 and will be taken directly from your ParentPay Account. If you receive three fines your child will not be able to attend the provision for 6 weeks.

If you think that you will be unable to pick your child up from After School Club before 6pm due to unforeseen circumstances, please make alternative arrangements for collection.  The office telephone line closes at 4.15pm, so if you need to contact the after school club after this time to let them know that another person is collecting your child, please ring the school number 020 8660 9972 / 020 8668 3374 Ext 210. 

Parents are responsible for making their own bookings via ParentPay and must do so at least 24 hours in advance.  The system locks the day down after this period and you will be unable to book.  The office staff can not make additional bookings even in exceptional circumstances.  If you child is absent from school please remember to cancel the booking via ParentPay at least 24 hours in advance if possible.  Please inform your child in the morning if they are to attend after school club.  If your child attends after school club following another teacher/instructor-led club, you will be charged for the whole session irrespective of the time they enter the after school club.  If you have made a booking and decide to collect your child from school instead you will still be charged. If you do need to make an emergency on the day booking for After School Club then you should contact the office and you will be charged £15.50 for the session. 

Payment

Payment must be made in advance on ParentPay.  At the time of making your booking you must ensure that you have sufficient credit within your breakfast/after school club account in ParentPay otherwise your booking will be automatically cancelled. 

Changes or Cancellations

Refunds are available for any changes or cancellations made if done so at least 24 hours in advance. 

Signing-in or -out

All children must be signed in or out of the provision as a signature is required as evidence of attendance and collection.

Exclusion

Woodcote Breakfast/After School Club reserves the right to refuse or exclude any person at any time prior to, or during, the club if, in their opinion, that person is incompatible with the general wellbeing and safe running of the club.  In this instance no refund will be given and any costs incurred, including any damage, will be passed onto the parents/carers who will also be responsible for the collection of their child from the club.

Concerns

Should you have any concerns regarding your child’s time at Woodcote Breakfast or After School Club, please in the first instance talk with the Co-ordinator of the club, Mrs Mott.  If you are not satisfied with the action taken, please contact the school office about your concerns.  We will investigate your concerns and respond as quickly as possible.

Data and Child Collection

The personal information requested on our booking form is required to allow our employees to provide out of school care.  This information will not be divulged to persons unconnected with the after school club.  It is the parent/carer’s responsibility to update Woodcote After School Club with any changes in personal information including home address, emergency contact numbers and medical information.